ECAS Exploring Clouds for Acceleration of Science

[Nili Tannenbaum <>]

Wayne - this is a proposal generally following NSF guidelines but not Fastlane format. That is why we specified format, content, and section lengths in our guidelines.  NSF project summaries submitted on Fastlane have text boxes for intellectual merit and broader impact, and that is one reason our guidelines specified the separate sections for these so that the summary would actually summarize the project and serve, as you note, as more of an overview.

I hope this helps-

Nili

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From: Wayne Pfeiffer <>
Sent: Thursday, April 23, 2020 7:48 PM
To: Jamie Sunderland <>
Cc: Benedikt Riedel <>; Nili Tannenbaum <>; <>
Subject: Re: [ecas] [EXTERNAL] ECAS Phase II proposal submission guidelines

 

Hi Jamie,

Regarding Item 2, the NSF Proposal & Award Policies & Procedures Guide says (on p. II-10) that

“The Project Summary consists of an overview, a statement on the intellectual merit of the proposed activity, and a statement on the broader impacts of the proposed activity.”

However, the template that you sent us has a separate half-page section devoted specifically to Intellectual Merit and Broader Impacts. This suggests that you expect the one-page Summary to be primarily an Overview, since it doesn’t make sense to have two half-page discussions of Intellectual Merit and Broader Impacts.

* Please clarify what you want in the Summary section.

Thanks,  Wayne

On Apr 22, 2020, at 8:32 AM, Jamie Sunderland <> wrote:

Hi Benedikt,

 

I think I can answer these.

 

1. I don’t see a problem with changing staff profiles, including adding new collaborators as long as the lead institution (the contracting entity for the sub-award) stays the same.
2. Yes. NSF style project summary is advised. The reviewers will be asked to comment on Intellectual Merit and Broader Impacts.
3. You should assume that there will be some reviewers who saw your phase 1 proposal and some who haven’t.  All reviewers will be provided with your Phase 1 project plans, presentations and final reports as well as your phase 2 proposals.

 

Regards, Jamie.

 

--

Jamie Sunderland 

 

From: <> on behalf of Benedikt Riedel <>
Reply-To: Benedikt Riedel <>
Date: Wednesday, April 22, 2020 at 10:03 AM
To: Nili Tannenbaum <>
Cc: Wayne Pfeiffer <>, "" <>
Subject: Re: [ecas] [EXTERNAL] ECAS Phase II proposal submission guidelines

 

Hi Nili,

 

A couple of questions developed over the course of putting together the Phase 2 proposal:

 

1. Can we add collaborators at the 0% level from other institutions?

2. The Project Summary, is that an NSF style project summary with Intellectual Merit and Broader Impact?

3. Should we assume the panel reviewing the Phase 1 report is different from Phase 2? I just want to understand what detail we should go into.

 

Benedikt

 

On Thu, Apr 16, 2020 at 9:37 AM Nili Tannenbaum <> wrote:

Yes, you may include references separately.  We had not specified that for either Phase I or II in the interest of relative brevity but we are happy for you to include them.

 

Nili

 

Nili Tannenbaum

Director of Sponsored Research Administration

Internet2

 

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From: Wayne Pfeiffer <>
Sent: Thursday, April 16, 2020 2:46 AM
To: Nili Tannenbaum <>
Cc:  <>
Subject: Re: [ecas] [EXTERNAL] ECAS Phase II proposal submission guidelines

 

Hi Nili, 

 

* Please confirm that another section in the proposal for references is allowed.

 

Thanks,  Wayne

On Apr 15, 2020, at 1:33 PM, Nili Tannenbaum <> wrote:

 

Th premise for salary and fringe remains the same as in Phase I, with the exception that for Phase II, you may consider expanding salary and fringe for up to $80K in direct costs.  Depending on your indirect cost rates and this could your anticipated cloud resource usage,  this would likely mean that your cloud resource usage would be reduced in order to accommodate the total funding cap of $831K (direct plus indirects) for a given subaward.

 

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From: Miller, Mark <>
Sent: Wednesday, April 15, 2020 3:34 PM
To: Nili Tannenbaum <>; Salvador Bernal <>;  <>
Subject: RE: [ecas] [EXTERNAL] ECAS Phase II proposal submission guidelines

 

I am slightly confused by the statement:

the original premise of $40K for salary and fringe

 

Is there a typo there? 

Otherwise, I understand the rules.

 

Mark

 

From:  <> On Behalf Of Nili Tannenbaum
Sent: Wednesday, April 15, 2020 12:19 PM
To: Salvador Bernal <>; 
Subject: Re: [ecas] [EXTERNAL] ECAS Phase II proposal submission guidelines

 

Salvador - our expectations are that everyone will actually stay close to the original premise of $40K for salary and fringe, plus $500K for cloud credits, plus indirect costs recovered on everything ($81K never covered indirects).  We are trying to give folks some flexibility to use up to $80K in direct costs for salary, and then as much cloud credits they can pay for beyond that as long as everyone maintains the overall total funding cap.  I hope that helps.

 

 

Nili

 

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From: Salvador Bernal <>
Sent: Wednesday, April 15, 2020 3:07 PM
To: Nili Tannenbaum <>;  <>
Subject: Re: [EXTERNAL] [ecas] ECAS Phase II proposal submission guidelines

 

Nili,

 

Thanks so much for your email and the updated guidelines. I just want to check with you that I understood correctly the following points:

 

• We have to use the campus indirect cost rate, which in our case is 61.5%. This means we can only ask for ~434k (instead of 500k) for Cloud services, i.e. direct costs 80k+434k = 514k; indirect costs = 61.5% * 514 = 316k; Total ~= 831k.

 

• The total for salary+fringe has now been changed to 80k (before ws 81k).

 

• Sheet 1 of the attached excel still has the old budget guidelines, but we can ignore those.

 

 

Thanks again,

Salva

 

 

--
Salvador Durá-Bernal, Ph.D.

Research Assistant Professor, State University of New York Downstate Medical Center

Research Scientist IV, Nathan Kline Institute for Psychiatric Research

 

 

From: <> on behalf of Nili Tannenbaum <>
Reply-To: Nili Tannenbaum <>
Date: Wednesday, April 15, 2020 at 1:50 PM
To: "" <>
Subject: [EXTERNAL] [ecas] ECAS Phase II proposal submission guidelines

 

External email

Do not click links, open attachments or provide your User ID or Password if the sender is unknown.

All - we have enclosed our updated guidelines for submission of your Phase II proposals, as well as a draft of the budget template you should use. The guide has been been updated to reflect our recent discussions and should include narrative that represents answers to your questions.  We are happy to answer any questions you may have so please don't hesitate to contact Jamie or me.  In the meantime, we look forward to receiving your Phase II proposals by the April 30 deadline.

 

Take care-

Nili

 

Nili Tannenbaum

Director of Sponsored Research Administration

Internet2

 

 

 

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-- 

Benedikt Riedel

Global Computing Coordinator IceCube Neutrino Observatory 

Computing Manager Wisconsin IceCube Particle Astrophysics Center

University of Wisconsin-Madison