Middleware Announcements

[Marianne Smith <>]

Dear Colleagues,

One of the benefits of member meetings for many attendees is the
opportunity to hold small group meetings, BOFs, and so forth. In
anticipation of such requests, we hold space at times other than the main
meeting events for just this purpose. To aid us in handling and filling
your requests for these "side" meetings, we are issuing a call
for individual group meetings with a deadline of February 14th. 

Please see the request for information below.  Though we have
limited space availability this spring, we will attempt to accommodate
all requests made up until the deadline on a first come, first served
basis.   Your flexibility with day/time and length requests
will assist us in accommodating you.

The dates we have space available at the hotel are Tuesday April 9, 2003
thorough Friday April 11, 2003. The opening plenary will take place on
the afternoon of Wednesday April 10, 2003. Track sessions will begin just
after the opening plenary and run until just before the closing plenary
on the morning of Friday April 11, 2003. 

We have limited space during the following general times:
Tuesday April 8, 2003, afternoon
Tuesday April 8, 2003, evening

Wednesday April 9, 2003, morning

Thursday April 10, 2003, morning
Thursday April 10, 2003, evening

Friday April 11, 2003, morning
Friday April 11, 2003, afternon

Please note:

• The Welcome Reception is Wednesday April 9, 2003 from 6:30pm-8:00pm
• Please refer to this page to see a tentative skeleton schedule of that week's events:

http://events.internet2.edu/2003/spring-mm/spring03agenda.php?session_event_id=134
As Non-track sessions are confirmed, they will be posted here

If you'd like to request a side meeting/BoF, please send ALL information
requested below no later than Friday February 14th.  Your request
cannot be processed without all requested information. 

**Name of Submitter
**Submitter Phone
**Submitter Email

**Meeting Name
**Meeting Contact (will be logistical contact for all arrangements)
**Contact Phone
**Contact Email
**Meeting Type (please specify one)

• BoF---Open meeting where people with similar interests gather to have an open moderated discussion on a specified topic. 
• Closed Internet2 Meeting--Invitation only meeting of an Internet2-sponsored group.  Examples include Internet2 project design teams, task forces, etc.
• Closed non-Internet2 Meeting--Invitation only meeting of a group associated with but not sponsored by Internet2.  Examples include meetings of regional networking organizations, individual member-hosted discussions, etc. Any food & beverage and audio/visual requests will be billed to the sponsoring organization.
• Other--Does not fit into one of the above categories

**Anticipated Number of Attendees

**Preferred Seating Arrangement (please specify one, we will do our best
to accommodate your first choice)

• Round tables (banquet-type seating)
• Hollow Square (tables pulled together to create four sides with a hollow center)
• U-shape (similar to a hollow square, but with one side open)
• Conference (table(s) in the center of the room with chairs going all the way around)
• Theater (chairs in rows facing the front of the room)
• Classroom (chairs and tables in rows facing the front of the room)

**Top three day/time choices from the list above.  Please
specify your PREFERRED start times and duration.  This is very
important in determining if we can accommodate your group.

**We can provide an LCD projector, overhead projector, slide projector,
flipchart, whiteboard, power strips, analog phone line, conference
telephone, and microphones.  You will be asked for your audio/visual
needs in later communications.  However, if you anticipate any
special audio/visual or other needs, please specify them here.

You may submit this information to Kelly Fuqua at
.  Please note, the due date for submissions is
Friday February 14th, 2003. 

Thank you and we look forward to a great meeting in Arlington in the
spring!

Regards,
Traci Downey

---

Traci Downey
Meeting Services Coordinator
Internet2/UCAID
3025 Boardwalk, Ste. 100
Ann Arbor, MI 48108

734.913.4295
734.604.6999 Cell

Marianne Smith

Program Manager, Member Activities

Internet2

Suite 100

3025 Boardwalk St.

 Ann Arbor, MI 48108

(734) 352-4976