Middleware Announcements

[Marianne Smith <>]

Dear Colleagues,

One of the benefits of member meetings for many attendees is the
opportunity to hold small group meetings, BOFs, and so forth. In
anticipation of such requests, we hold space at times other than the main
meeting events for just this purpose. To aid us in handling and filling
your requests for these "side" meetings, we are issuing a call
for group meetings with a deadline of February 23rd. 

Please see the request for information below. Though we have limited
space availability this spring, we will attempt to accommodate all
requests made up until the deadline on a first come, first served basis.
Your flexibility with day/time and length requests will assist us in
accommodating you.

The dates we have space available at the hotel are Sunday April 18, 2004
through Thursday April 22, 2004. The opening plenary will take place on
the morning of Tuesday April 20, 2004. Track sessions will begin just
after the opening plenary and run until the afternoon of Wednesday April
21, 2004. 

In addition to the general times listed below for small group meetings,
BOFs etc., we are setting aside one of the track session slots for
Working Groups to hold open sessions. A separate email will be sent to
Working Group chairs regarding these sessions.

The following times are available for side meetings:

Sunday April 18, 2004, afternoon, for CLOSED meetings
only

Monday April 19, 2004, morning
Monday April 19, 2004, afternoon
Monday April 19, 2004, evening

Tuesday April 20, 2004, morning (breakfast slot)
Tuesday April 20, 2004, evening

Wednesday April 21, 2004, morning (breakfast slot)
Wednesday April 21, 2004, evening

Thursday April 22, 2004, morning
Thursday April 22, 2004, afternoon

Please note:

·       

The
Welcome Reception is Monday April 19, 2004 from 6:00pm-7:30pm

·       

Please
refer to this page to see a tentative skeleton schedule of that week's
events: 
http://events.internet2.edu/2004/spring-mm/gensched.html
As side meetings are confirmed, they will be posted
here.

If you'd like to request a side meeting, please submit ALL information
requested below by the deadline on February 23rd. Your request cannot be
processed without all requested information. 

**Name of Submitter
**Submitter Phone
**Submitter Email

**Meeting Name
**Meeting Contact (will be logistical contact for all arrangements)
**Contact Phone
**Contact Email
**Meeting Type (please specify one)

·       

BoF---Open
meeting where people with similar interests gather to have an open
moderated discussion on a specified topic.

·       

Closed
Internet2 Meeting--Invitation only meeting of an Internet2-sponsored
group. Examples include Internet2 project design teams, task forces,
etc.

·       

Closed
non-Internet2 Meeting--Invitation only meeting of a group associated
with but not sponsored by Internet2. Examples include meetings of
regional networking organizations, individual member-hosted discussions,
etc. Any food & beverage and audio/visual requests will be billed to
the sponsoring organization.

·       

Other--Does
not fit into one of the above categories 

**Anticipated Number of Attendees

**Preferred Seating Arrangement (please specify one, we will do our best
to accommodate your first choice)

·       

Round
tables (banquet-type seating)

·       

Hollow
Square (tables pulled together to create four sides with a hollow
center)

·       

U-shape
(similar to a hollow square, but with one side open)

·       

Conference
(table(s) in the center of the room with chairs going all the way
around)

·       

Theater
(chairs in rows facing the front of the room)

·       

Classroom
(chairs and tables in rows facing the front of the room) 

**Top three day/time choices from the list above. Please specify your
PREFERRED start times and duration. This is very important in determining
if we can accommodate your group.

**We can provide an LCD projector, overhead projector, slide projector,
flipchart, whiteboard, power strips, analog phone line, conference
telephone, and microphones. You will be asked for your audio/visual needs
in later communications. However, if you anticipate any special
audio/visual or other needs, please specify them here.

Please submit this information to Kelly Viers at  by
5:00pm on February 23, 2004.

Thank you and we look forward to a great meeting in Arlington in the
spring!

Regards,
Marianne Smith


Marianne Smith 
Program Manager, Member Activities 
Internet2 
Suite 100 
3025 Boardwalk St. 
Ann Arbor, MI 48108 
(734) 352-4976