Middleware Announcements

[Marianne Smith <>]

Dear Colleagues,

One of the benefits of member meetings for many attendees is the
opportunity to hold small group meetings, BOFs, and so forth. In
anticipation of such requests, we hold space at times other than the main
meeting events for just this purpose. To aid us in handling and filling
your requests for these "side" meetings, we are issuing a call
for individual group meetings with a deadline of July 28, 2003.

Please see the request for information below. We will attempt to
accommodate all requests made up until the deadline on a first come,
first served basis. Your flexibility with day/time and length requests
will assist us in accommodating you.

The dates we have space available at the hotel are Sunday afternoon
October 12, 2003 through Thursday October 16, 2003. The opening plenary
will take place on the morning of Tuesday October 14, 2003. Track
sessions will begin just after the opening plenary and run until just
before the closing plenary on the morning of Thursday October 16, 2003.

We have space on Sunday, October 12th for Closed meetings
only.

We have limited space on Monday, October 13th through Thursday
October 16th for all side meetings.

Please note:

• The Welcome Reception is the evening of Monday October 13, 2003.
• The Gala Reception is the evening of Wednesday October 15, 2003.
• Please refer to http://events.internet2.edu/2003/fall-mm/gensched.html for a tentative schedule of that week's events.

If you'd like to request a side meeting/BoF, please send ALL information requested below no later than July 28, 2003. Your request cannot be processed without all requested information. 

**Name of Submitter
**Submitter Phone
**Submitter Email

**Meeting Name
**Meeting Contact (will be logistical contact for all arrangements)
**Contact Phone
**Contact Email
**Anticipated Number of Attendees
**Meeting Type (please specify one)

·       

BoF---Open meeting where people with similar interests gather to have an open moderated discussion on a specified topic.

·       

Closed Internet2 Meeting--Invitation only meeting of an Internet2-sponsored group. Examples include Internet2 project design teams, task forces, etc.

·       

Closed non-Internet2 Meeting--Invitation only meeting of a group associated with but not sponsored by Internet2. Examples include meetings of regional networking organizations, individual member-hosted discussions, etc. Any food & beverage and audio/visual requests will be billed to the sponsoring organization.

·       

Other--Does not fit into one of the above categories 

**Preferred Seating Arrangement (please specify one, we will do our best to accommodate your first choice)

·       

Round tables (banquet-type seating)

·       

Hollow Square (tables pulled together to create four sides with a hollow center)

·       

U-shape (similar to a hollow square, but with one side open)

·       

Conference (table(s) in the center of the room with chairs going all the way around)

·       

Theater (chairs in rows facing the front of the room)

·       

Classroom (chairs and tables in rows facing the front of the room) 

**Top three day/time choices from the list above. Please specify your PREFERRED start times and duration. This is very important in determining if we can accommodate your group.

**We can provide an laptop projector, overhead projector, slide projector, flipchart, whiteboard, power strips, analog phone line, conference telephone, and microphones. You will be asked for your audio/visual needs in later communications. However, if you anticipate any special audio/visual or other needs (i.e. videoconferencing services), please specify those here.

You may submit this information to Kelly Fuqua at . Please note, the due date for submissions is July 28, 2003.

Thank you and we look forward to a great meeting in Indianapolis in the fall!

Regards,
Kelly Fuqua

        

Marianne Smith

Program Manager, Member Activities

Internet2

Suite 100

3025 Boardwalk St.

 Ann Arbor, MI 48108

(734) 352-4976