COmanage Developers List

[Heather Flanagan <>]

From: "Marie Modrell" <>

Date: February 22, 2010 6:13:34 AM PST

To: 

Subject: IMMEDIATE ACTION REQUIRED - Spring 2010 Internet2 Member Meeting - Important Track Session Information

 

Dear Heather

Thank you for participating in our upcoming Spring 2010 Internet2 Member Meeting.  As the submitter of this session, please read this message thoroughly and share with your co-presenters. 

      AT-A-GLANCE DEADLINES 
      -  Friday March 5, 11:59 PM EST: On-site presenters/moderators should register by 3/5 to secure our lowest registration rate
      -  Friday March 12: Session information (detailed below) is required 
      -  Friday March 26: Lodging block expires 5:00pm local time
      -  Monday  April 12: Technical contact info for videoconference (see Remote Presenters below) must be received
      -  Monday April 19: Final presentations to be sent to  

We have your session Federated Collaboration Approaches scheduled for Tuesday, April 27 from 8:45am-10:00am.  Are there any critical conflicts with this time slot? 

We are now gathering the next round of information related to your session.   Please answer all the questions below.

1. Title/Speakers/Abstract/Bios: Please check the accuracy of your session at the following url: << http://events.internet2.edu/2010/spring-mm/agenda.cfm?types=&details=on  >>.  Please submit any changes to me via email ().  It is important to include name, organization (one organization per person, please) and email address for each speaker.

Heather Flanagan, Stanford University,

Steven Carmody, Brown University, 

Michael Gettes, MIT, 

Niels van Dijk, SURFNet, 

2 . Room Configuration: Do you require a head table?  If so, for how many?  Your audience seating will be "theater style" (chairs in rows facing the front of the room), unless otherwise stated.  

Yes, for at least 4.

3. Audio/Visual Needs: All track session rooms will have a data projector, podium, power strip for the speaker(s), speaker microphone (if necessary), and a network connection.  Please be sure to consult with any co-presenters and specify here if you require further A/V (i.e. additional projector/screen, TV/VCR package, additional ethernet drops, patch into house audio from laptop, etc).

I don't think we need anything beyond what's listed.

4. Remote presenters: Please confirm yes or no to any remote presenters?  If yes, you will need to complete a videoconferencing request which will be sent to you in a followup email from our Tech Support group, requesting your remote site(s) technical contact info (name, phone, email) for each remote location.  NOTE:  If this technical contact info is not received by Monday April 12, 2010, your videoconference will NOT be scheduled.  Additionally, to ensure a succesful remote presentation, prior testing with the presenter's video endpoint is also required.  Scheduled videoconferences that do not complete testing will be cancelled.

No remote presenters

5. Demos:  Do you plan to present a demonstration within your track session?  Do you have any special equipment requirements?  Please complete and submit the attached form << http://events.internet2.edu/2010/spring-mm/demoform.cfm >>.  Elaine Lauerman will contact you to discuss your demo in more detail.

Yes, but no special equipment is required for it.

6. Presentations: Please send your final presentations to: .  To ensure accurate posting, please be sure to include your full name and title, date, time and title of presentation.  If you would like your presentation available on the Internet2 web site at the time of your presentation, you must have it submitted no later than Monday April 19.

Noted.

IMPORTANT ADDITIONAL REMINDERS
Please remind ALL on-site speakers/presenters/moderators in your session (including you if you are a speaker!) to register by Friday March 5 (in order to secure our lowest registration rate) on-line at: <<  http://events.internet2.edu/2010/spring-mm/registrationintro >>.  This will also save you time when checking in at the Registration Desk and will ensure that your name badge is prepared in advance - thank you.   Remote presenters are NOT required to register.  

Don't forget to reserve your hotel room!  Remind your presenters/moderators too!  The hotel room block expires on Friday, March 26.  Hotel and travel information can be found at: << http://events.internet2.edu/2010/spring-mm/hoteltravel  >>

Best regards and thank you. We look forward to your participation.  See you in Arlington.

Marie 

Marie Modrell, Asst Program Manager, Internet2
email: 
Office: (734) 352 4997 / Fax: (734) 913 4255 / Cell: (734) 395 2742
--
Internet2 Spring Member Meeting
April 26-28, 2010 - Arlington, Virginia
http://events.internet2.edu/2010/spring-mm/

Heather Flanagan
(Acting) Director, System Administration